EMAIL BRITAIN CAMPAIGN RULES

  1. This campaign (the “Campaign”) is open to residents the United Kingdom (the “Territory”). Microsoft Limited (“Microsoft”) reserves the right to verify the eligibility of participants and check their identity.
  2. Participants will be deemed to have accepted these terms of services (“Terms”) when they participate in the Campaign as described in paragraph 5 of these Terms.

    3. How to Enter

  3. The Campaign will start at 00:00 Greenwich Mean Time (“GMT”) on 1 May 2007 and end at 12:00 GMT on 31 May 2007 (the “Campaign Period”). No entries received after 12:00 GMT on 31 May 2007 will be eligible to for use as part of the Campaign.
  4. No purchase is necessary to participate in the Campaign.
  5. To be participate in the Campaign, participants must either (i) send an email which they have composed for the Campaign and which gives their views on the world around them; or (ii) send an email on any topic which they have previously either sent or received (the “Email”) to email@emailbritain.co.uk.
  6. Participants should ensure that the Email which they submit follows the content guidelines contained in these Terms (see “Email Content” below) and at http://www.newhotmail.co.uk/emailbritain and includes one of the ten (10) specified category names available at http://www.newhotmail.co.uk/emailbritain in its subject heading. Participants should ensure that any Email which they submit which has been specifically composed for the Campaign includes the category name “World Around You”.
  7. Where the participant submits an Email containing material supplied by any other person (for example, where a Chain, or received Email is being submitted) the participant should ensure that the consent of such person(s) to the use of the Email as part of the campaign is secured and that, where possible, such person(s) are copied in on the Email when it is submitted pursuant to paragraph 5.
  8. Participants may submit more than one (1) email as part of the Campaign.
  9. Participants must ensure that any Email which they submit is of a file size no large than two megabytes (2mb).
  10. Participants aged under sixteen (16) should seek the consent of their parents before submitting their Email and should copy their parents in on the Email where possible.
  11. Emails that are incomplete, defaced or damaged will be deemed invalid. No responsibility will be accepted for Emails lost, delayed or damaged in transmission.
  12. If any person is determined to have breached these Terms they will be disqualified and their Email may be deleted by Microsoft and the British Library. Any Email which is deleted by Microsoft will not be used as part of the Campaign, the Selected Emails, the Booklet and the Book (each as defined below).

    13. Email Content

  13. You should ensure that the following information/material is either not present in or deleted from your Email prior to sending: a) information which might identify any person (such as surnames, email addresses, addresses, phone numbers, name of employer etc); b) commercially sensitive information (particularly where your Email was originally written in a work context); c) excessive profanity; d) defamatory content; e) material which is likely to cause offence or upset, or which any person third party mentioned in or contributing to the Email would not wish to be published; and e) third party intellectual property, including but not limited to poems and song lyrics.
  14. You warrant and represent that you have the right to grant the consents and assign the rights expressed to be granted in these Terms, free from encumbrances and third party rights.
  15. By submitting your Email to us as described in paragraph 5 you hereby (i) grant to Microsoft a worldwide, fully paid-up, exclusive, royalty-free, sub-licensable and transferable license to use, reproduce, distribute, modify, prepare derivative work of, display and perform the Email you submit to us in connection with the Campaign and Microsoft’s business, including without limitation as described in these Terms and for promoting and redistributing part or all of the Campaign in any media formats and through any media channels; and (ii) waive in perpetuity in respect of the Email the benefits of any provision of law known as moral rights or any similar law in any country.

    16. Use of Emails

  16. All Emails submitted as part of the Campaign will be made available to the British Library for archiving at the end of the Campaign Period. Archived Emails will be made available to the general public.
  17. At the end of the Campaign Period Microsoft will choose a selection of the Emails which it feels best reflect the current state of the nation (the “Selected Emails”). Email selection for the Selected Emails will be at Microsoft’s sole discretion.
  18. Microsoft may elect, at its sole discretion, to publish the Selected Emails, or any other Emails, in whatever form and via whatever medium it chooses including, but not limited to, publishing the Emails in the forms of a printed booklet (the “Booklet”) and/or a book (the “Book”) to be distributed at Microsoft’s sole discretion. Where Microsoft uses a participant’s Email in either the Booklet or the Book Microsoft will first seek the permission of the participant where possible.
  19. Please note that all email addresses will be deleted from the Emails before they are made available to the public. After one hundred (100) years has elapsed, the email address of the person submitting the email will be associated with their submission and this email address will be made publicly available.

    20. Privacy

  20. The collection of personally identifiable information for the purposes of this Campaign will be subject to the Privacy Statement at http://privacy.microsoft.com/en-gb/default.aspx. Specifically, the data collected through this competition will be used to send an email to entrants to confirm when their Email is to be used as part of the Selected Emails, the Booklet and/or the Book. Participants who do not wish to be contacted in such a manner should send an email stating that they do not wish to be contacted in connection with the Campaign to the email address indicated in paragraph 23. By participating in this Campaign, you expressly consent to the use of your personally identifiable information in accordance with the Privacy Statement.
  21. By submitting an email for inclusion in the British Library archive or the limited edition book, you consent to Microsoft sharing your email address with the British Library solely for the purpose of evidencing the authenticity of the submitted emails. The British Library will not use your email address for any other purpose nor will they share your email address with any third parties. This provision overrides the section in the privacy statement linked to below where it states that your data will not be shared with any third parties. If you do not consent to the sharing of your email address with the British Library then please do not submit your email to the Email Britain campaign.

    22. General

  22. If any provision or part of these Terms is deemed void or otherwise unenforceable in law then that provision or part shall be deemed excluded and the remainder of these Terms shall remain in force
  23. These Terms, the conduct of this Campaign and the interpretation and enforcement of these terms and conditions shall be exclusively governed and construed in accordance with the laws of England, unless you are a Scottish resident, in which case you may choose the law of your own country of residence. Participants irrevocably submit to the exclusive jurisdiction of the Courts of England and Wales, unless they are a Scottish resident or a resident of Northern Ireland, in which case they may choose the courts of their place of residence.
  24. The campaign organiser is Microsoft Limited, Building 3, Floor 3, Zone 4 Thames Valley Park, Reading RG6 1WG, UK. Please direct any queries or complaints regarding the Campaign to this address.